Introduction

Adding a new AI System is an important step in effective management and governance. This process allows organizations to establish a clear framework for oversight by capturing essential details about the system. This guide outlines the steps required to add a new AI System, ensuring the entry is accurate and compliant with organizational standards. 

1. Navigate to the New AI System Wizard

To begin adding a new AI System, access the AI System Manager. This section allows you to manage existing AI Systems and add new ones. Click the AI Manager section in the navigation drawer and select My AI Systems from the dropdown. Click the Create AI System button above the list to open the New AI System Wizard.

2. Input AI System Details

In this section, input the core details of the new AI System. This includes providing a unique name, a brief description, and selecting the appropriate owner for the AI System.

3. Input Governance Information

This section involves several key components that define the governance of the AI System.

System Information

Enter the fundamental governance details, including the system’s purpose, deployment dates, and upcoming updates. This information ensures clarity about the system’s intended use and maintenance. 

Values

Provide a declaration of the organization’s guiding principles related to the AI System, along with a link to the publicly available organizational values that influence the AI System’s development and operation.

Data

Input an overview of the data used by the AI System, including sensitive variables (e.g., gender, age), data sources, and protection levels. This transparency is essential for compliance and governance.
The Data Source dropdown options include:

• proprietary data
• internal data
• private data
• open-source data
• public data

The Data Protection dropdown options include:

• personal identifiable information
• personal non-identifiable information
• financial and credit information
• intellectual property
• sensitive personal information
• nonpublic personal information
• material nonpublic information

Governance Contact

Input the contact information for governance oversight. This includes the name, email address, and title of the governance contact.

4. Attach Artifacts

Attach any existing artifacts that describe your system now. Artifacts can always be added later if they are not available at the time of entry.

5. Save the AI System

Review all entered information for accuracy, then click the blue Save button to finalize the addition of the new AI System. This action updates the AI System list with a summary card for the new AI System.